Tender Notice for Procurement of other Machinery and Equipment for Campus I -II & FJWU Hostel (2026-2027)

Fatima Jinnah Women University (hereinafter referred to as FJWU) invites sealed E-bids for procurement of other machinery and equipment Lot wise for Campus I & II & FJWU Hostel. Details are as under: -

Other Machinery and Equipment (Campus I & II-Hostel Office) Annexure “A” Terms & Conditions

  1. All interested E-Bidders should be registered with relevant Registration Authorities and Tax Departments/ Authorities (Income Tax, Sales Tax & Punjab Sales Tax etc.) and must be an active tax filer.
  2. The prices should be quoted in Pak Rupees. The GST to be indicated separately where applicable.
  3. The prices quoted should be valid for 90 days and extendable for another 30 days.
  4. The University may reject all E-Bids or proposals at any time prior to the acceptance of an E-Bid or proposal. The University shall upon request communicate to any E-Bidder who submitted an E-Bid or proposal, the ground for its rejection of proposals, but is not required to justify those grounds.
  5. Two (3%) bid security of total estimated price (Lot wise) must submitted online.
  6. E-Bids without or LESS earnest money of the total estimated price mentioned below (Lot wise) will not be entertained. (University FTN # 9020016-0).
  7. E-Bids on Lot basis are invited from Bidders i.e., firms/companies/sole proprietor and general order suppliers.
  8. The bidders should submit E-bids against each Lot separately, as contracts will be awarded separately for each Lot. The E-bids shall be received as per single stage two envelope procedures.
  9. All E-bids must be accompanied by a Bid Security of the amount mentioned below against each lot should be submitted / transferred online as per the procedure established in system (e-Procurement System) in collaboration with Bank of Punjab.
  10. The complete E-bids must be submitted online on Punjab e-Procurement System (eP) website i.e., https://ep.punjab.gov.pk
  11. Bid Security must be submitted / transferred online as per the procedure established in system (e-Procurement System) in collaboration with Bank of Punjab.

    12. Estimated Cost (Lot wise)

     

    LOT #

    Name of Equipment

    Estimated Cost

    3 % Bid Security

    1.

    Photocopier Machines

    6,403,683/-

    192,110/-

    2.

    Cheque Writing Machine

    62,395/-

    1,872/-

    3.

    Electrical Equipment

    287,625/-

    8,629/-

    4.

    Water Dispensers (Campus I and II)

    441,320/-

    13,240/-

    5.

    Fans

    1,009,622/-

    30,289/-

    6.

    UPS, Batteries & Power Backup Systems (Campus I and II)

    8,572,918/-

    257,188/-

    7.

    Medical Equipment

    25,488/-

    765/-

    8.

    LED Screens (Campus I and II)

    2,987,760/-

    89,633/-

    9.

    Misc. Other Machinery (Campus I and II)

    595,244/-

    17,857/-

    10.

    Sound System Equipment (Campus I and II)

    9,406,573/-

    282,197/-

    11.

    DSLR Cameras and Studio Lights

    3,022,942/-

    90,688/-

    12.

    Tools for Campus I and II

    1,747,232/-

    52,417/-

    13.

    Floor Cleaning Machine

    297,360/-

    8,921/-

    14.

    Pumps and Motors

    1,773,328/-

    53,200/-

    15.

    Hostel Equipment

    2,279,405/-

    68,382/-

    16.

    Electric Heaters

    440,541/-

    13,216/-
  12. Bidders are advised to ensure uploading the Bid on eP Portal, well before the submission of deadline, and not wait for the last date and time to upload the bid. Bid submission on eP Portal shall entirely be the responsibility of the bidder. FJWU shall not be held responsible for any issues thereof.
  13. Offer received by any other means other than Punjab e-Procurement System, received through mail / courier / by hand before the expiry of submission time will be rejected.
  14. Tender Documents along with detailed terms & conditions are available on E Procurement System(Punjab) / PPRA (Punjab) as well as on University website and can be downloaded from E Procurement System (Punjab) https://ep.punjab.gov.pk/ PPRA (Punjab) https://eproc.punjab.gov.pk/ViewTenders.aspx) as well as from University website https://www.fjwu.edu.pk/tenders/active-tenders/) after uploading / publication of the tender notice. The bidder shall download the bidding documents from websites and participate in the procurement process without paying any tender fee.
  15. For electronic bids submission, bidders are requested to register at www.ep.punjab.gov.pk. For any queries regarding registration on Punjab e-Procurement Systems (eP) please contact at: 1248.
  16. URL: https://eproc.punjab.gov.pk/ViewTenders.aspx). (The tender has already been uploaded on authority website on 30th October, 2026 and the response time shall be calculated exclusively from the date of the publication of the advertisement on the website of the PPRA.

Procurement Method: Single Stage-Two Envelope

Evaluation Criteria: Evaluation shall be done as per rule 38-A of PPRA 2014.Technically compliant and lowest evaluated E- Bid will be accepted. Evaluation shall be lot wise.

Interested parties may submit their E-Bids till 1300 hours on 20th November 2026. The E-Bids will be opened on the same day at 1330 Hours. No bid will be received after 1300 hours. In case of any official or local holiday, falling on the last date for submission of the bids, the next working day will automatically be the date for opening of the bids.

Chair Purchase Committee Purchase Office
Fatima Jinnah Women University, The Mall Rawalpindi
Telephone: 051-9292896, 9292900 (Ext: 1166)

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